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A complete guide to delegating work effectively (inspired by Elon Musk's 6 rules of productivity)

A complete guide to delegating work effectively (inspired by Elon Musk's 6 rules of productivity)
A complete guide to delegating work effectively (inspired by Elon Musk's 6 rules of productivity)


You will understand the importance of delegating work and more precisely discover a complete guide based on the 6 rules that the richest man in the world has just sent to all his employees.
(Pssst! The info has been leaked and of course, we intercepted and analyzed it! )

Who better than Elon Musk, the man who is reinventing Science and our future to inspire the content of this blog post!

We're going to present you with a must-read guide to learning how to delegate work inspired by these 6 rules that are used at Tesla, Space X and now Twitter.

Maybe you're thinking 👇 

💬 "Delegaterrrrrrr? My God what a horror! It's not for me, I want to do everything myself to make sure it's done right! Argh, and even if the idea came to my mind, I really wouldn't know how or where to start!" 💬

As you will see, delegating work requires work on yourself and also upstream to put several elements in place so that the collaboration is a real success for both you and your collaborator.

And this, of course, for more freedom and mental relief

So grab a little Espresso, sit back, and let's go kiki, I'll explain everything 🤓

You ready? Let's get it on!

Here is what we will see together

  1. Who is Elon Musk and what is his background?
  2. What is delegating work and what are the characteristics?
  3. Why should you delegate work? The 5 benefits of delegating work
  4. What are Elon Musk's 6 rules for delegating work effectively?
  5. The complete 10-step guide to delegating work inspired by Elon Musk's 6 rules of productivity
  6. 15 questions to ask yourself to delegate work effectively
  7. Our 9 tips for delegating work with peace of mind

Don't feel like reading? (even though this article will only take you 17 minutes to read, watch in hand⌚)

Watch the YouTube Video: Complete Guide to Delegating Work Effectively (inspired by Elon Musk's 6 Rules of Productivity)

A complete guide to delegating work effectively (inspired by Elon Musk's 6 rules of productivity)

On the channel, we talk about business and good plans in a good mood! And if you're interested in the topics, don't forget to like and subscribe to the channel.

1. Who is Elon Musk and what is his background?

Elon Musk
Elon Musk
  1. Elon Musk grew up in South Africa and studied at the University of Pretoria before moving to the United States to pursue graduate studies
  2. In 1995, he earned a bachelor's degree in physics and economics from the University of Pennsylvania, and then went on to earn a master's degree in applied physics from Stanford University
  3. Elon started his entrepreneurial career right away, while still in college, he co-founded a company called Zip2 with his brother Kimbal
  4. Zip2 was a content provider for online newspapers, and the company was sold for $22 million in 1999
  5. In 1999, Musk founded X.com, an online financial services company, which was later renamed PayPal and sold for $1.5 billion in 2002
  6. Elon Musk is known as a renowned entrepreneur and innovator.
  7. He is best known for being the co-founder and CEO of SpaceX, a rocket and space vehicle company, and for being the co-founder and CEO of Tesla, Inc. a luxury electric car company
  8. He also founded Neuralink, a neurotechnology company, and The Boring Company, a company specializing in underground tunnels
  9. In 2022, Elon Musk buys the social network Twitter for $44 billion
  10. Here's where to find Elon Musk:
    -Twitter: https://twitter.com/elonmusk
    -Instagram: https://www.instagram.com/elonmusk/
    -Facebook: https: //fr-fr.facebook.com/groups/ElonMusk/

2. What is delegating work and what are the characteristics?

Delegating work is a very effective way to increase productivity and ensure well-being:

1. From yourself = If you want to unload some tasks

  1. This allows you to delegate work:
    -for which you are not an expert
    -for which you can no longer (or do not want to) perform
    -for which you do not need to perform it yourself

2. Your team = If you want to challenge them while establishing a calm work rhythm

  1. This allows you to delegate work:
    -To challenge your collaborators and give them the opportunity to work on more important tasks
    -To build the right team to work without being overwhelmed

3. Your business = If you want to grow it

  1. It allows you to delegate work:
    -To achieve your business goals faster and more efficiently

However, delegating is not an easy principle to apply and implement

  1. It is important not to confuse delegating a job with delegating a responsibility
  2. Delegating work will always involve your supervision and responsibility in ensuring that the work is:Well executed
    Done in a quality and professional manner
    Delivered on time

There are 2 ways to delegate

  1. By using external help
    -With a freelancer
    -With a service company
    -Through an automation application
  2. By hiring employees, according to:
    -Your desires
    -Your skills
    -Your cash flow

3 main characteristics of a business ecosystem:

  • Delegating means unburdening yourself to work more on your business than in your business
  • Delegating means giving yourself more means to succeed
  • To delegate is to entrust someone else with a mission for which you retain 100% responsibility

3. Why should you delegate work? The 5 benefits of delegating work

1. Advantage #1 ⌚ : Optimization of time

  1. Delegating can sometimes seem more time consuming and difficult than doing the work yourself
  2. It is obvious that this requires planning and constant monitoring of projects
  3. It is simply necessary to take into account that delegating requires additional time to start the process, because of the transmission of information and the setting up of the
  4. Once everything is running smoothly, it saves a lot of time on a daily basis and in the long term

2. Advantage #2 🎯: Focus on priorities.

  1. Some tasks can only be performed by the contractor himself
  2. Other tasks that are more of a secondary nature can easily be delegated
  3. By delegating, we ensure that we put our efforts on the priority work that requires our full attention
  4. Delegating allows you to focus on tasks that have a greater impact on the company's development

3. Benefit #3 🦸‍♂️: More time to implement new Strategies

  1. Small, repetitive, daily tasks take up a lot of time in a contractor's day
  2. This leaves him with much less to concentrate on developing new strategies
  3. It is important to block out time in your weekly routine for this activity in order to grow the business
  4. The majority of entrepreneurs do not give enough time to this strategic part, which can make the company stagnate in the long term and can sometimes be the source of procrastination
  5. By the way, I invite you to read the article: The 13 actions to put in place to stop procrastinating

4. Benefit #4 🧠 : Accelerated decision making

  1. When an entrepreneur has confidence in an employee, he or she may give that person more responsibility, such as the ability to make minor decisions without consulting a supervisor
  2. This allows us to stop being distracted by non-priority issues that do not necessarily require our approval
  3. Delegating allows us to be more efficient in important daily tasks

5. Benefit #5 👏 : Encouraging initiative taking

  1. Delegating certain tasks allows you to empower your employees
  2. Because everyone is accountable for the work they are assigned, your employees will have a greater stake in the success of the company
  3. They will put the necessary energy to accomplish the work that has been entrusted to them
  4. With your confidence, you may even be surprised at the quality of work your employees can do
  5. Please note that if you wish to delegate certain tasks, you must be able to provide the training, the tools and the follow-up necessary to carry out the work requested
  6. It is the alchemy of these elements that will contribute to the performance of your employees in the accomplishment of their tasks

4. What are Elon Musk's 6 rules for delegating work effectively?

Source https://twitter.com/LiamKircher

1. Rule 1: Avoid large meetings

  1. Large meetings waste valuable time and energy
    -They discourage debate
    -People are more reserved than open
    -There is not enough time for everyone to contribute
  2. Don't hold large meetings if you're not sure they add value for everyone

2. Rule 2: Leave the meeting if you are not contributing

  1. If a meeting does not require:
    -Your input
    -Your value
    -Your decision
  2. Your presence is unnecessary
  3. It is not rude to leave a meeting
  4. But it's rude to waste people's time

3. Rule 3: Forget the hierarchy

  1. Communicate directly with your colleagues
  2. Don't go through supervisors or managers
  3. Fast communicators make fast decisions
  4. Quick decisions = competitive advantage

4. Rule 4: Be clear, not clever

  1. Avoid nonsense words and technical jargon
  2. They slow down communication
  3. Choose words that are:
    -Easy to understand
    -Don't sound smart, be efficient

5. Rule 5: Give up frequent meetings

  1. There is no better way to waste everyone's time
  2. Use meetings to:
    -Tackle problems head-on
    -Resolve urgent issues
  3. But once you have solved the problem, frequent meetings are no longer necessary
  4. You can solve most problems without a meeting
  5. Instead of meetings:
    -Send a text
    -Send an email
    -Communicate on a Discord or Slack channel.
    -Don't interrupt your team's workflow if it's unnecessary

6. Rule 6: Use common sense

  1. If a company rule:
    -Does not make sense
    -Does not contribute to progress
    -Does not apply to your specific situation
  2. Avoid following the rule with your eyes closed
  3. Don't follow the rules, follow the principles

The 3 tips that stand out from Elon Musk's 6 rules of productivity:

  • Save on untimely meetings
  • Use the means of communication effectively
  • Use common sense

5. The complete 10-step guide to delegating work inspired by Elon Musk's 6 productivity rules

1. Step #1 🧘: Work on your mindset: Agree to delegate

  1. To delegate effectively, you must first be convinced of the value of delegating and the benefits you can gain from it
  2. Without this mindset, there is no point in taking the next steps
  3. To motivate his troops, the leader must first of all be convinced and motivated by what he is doing
  4. Start with small jobs before moving on to larger and larger projects
  5. Be patient with yourself and your team members and you will see that your ability to delegate will improve over time
  6. Your employees may take longer than you to do the work, but by assigning it to them, you free up your time. They, in turn, develop additional skills
  7. Note that by delegating, you can expect from your collaborators a final output that would correspond to 80%, in the best case, of the work you would have done yourself (qualitatively speaking)

2. Step 2 🔍: Analyze your missions, tasks and objectives

  1. One of the main reasons for delegating is the workload
  2. We are often overwhelmed by the volume and diversity of our daily tasks
  3. In a business, you can't do everything yourself

Delegation is a good opportunity to take stock of the various tasks to be accomplished on a daily basis and to determine :

  • The priority
  • The complexity
  • The delicate nature
  • The objectives
  • The necessary skills
  • Recurrence
  • The time involved
  • The degree of fulfillment in performing the task

3. Step 3 🫵: Choose the right employee profile

  1. Identifying the work you are going to delegate is one thing
  2. Choosing the right people to execute them is another
  3. The selection of profiles is a crucial step to delegate effectively
  4. The challenge is to find the person with the experience, technical and personal skills to carry out the mission in a good understanding
  5. To delegate effectively, there are two important elements:
    -The skills required in the field
    -The opportunity to upgrade skills
  6. To achieve this, you will need to clearly identify the strengths and interests of your future employees

4. Step 4 ✒️ : Clearly define the missions to be delegated

Before handing over the tasks you wish to delegate, take the time to define :

  1. The tools at your disposal
  2. Instructions on how to do the job
  3. The context, documents and details of the work
  4. The objectives to be achieved
  5. The deadlines to be respected
  6. The order of priority for this task

Tips ✍️ : Don't just delegate boring tasks. Everyone likes a challenge, so don't just delegate tasks that are below the experience level of your employees

5. Step #5 📢: Take the time to train your employee

  1. This step determines the success of a good collaboration
  2. Training and transmitting knowledge takes time that we would even tend to give up and do the work ourselves
  3. But think of this time as an investment in your team and your own workload
  4. This training time will pay off later, once the person is trained and able to do the job
  5. Delegate time-consuming tasks to use that time to do work that is essential to the evolution of your business, while providing new opportunities for team members

6. Step #6 🤝: Challenge and motivate your employee.

  1. In order to keep your employee motivated and concerned about the tasks entrusted to them, involve them in the decision-making process by asking for their opinion
  2. This is the best way to involve and empower them
  3. When training a colleague on a task, it is also about letting them solve problems and not immediately providing the solution
  4. If the team member encounters an obstacle, ask them how they plan to overcome it, rather than fixing the problem for them

7. Step #7 💌: Inform others about your business.

  1. Don't forget to inform your clients in advance of the work you will be delegating
  2. Introduce your collaborator, his or her responsibilities and specify the new action framework
  3. Introducing him will get him more involved in his task

8. Step #8 👌: Provide regular feedback and progress monitoring.

  1. To delegate effectively, it is imperative to be available to accompany your collaborator
  2. Organize regular feedbacks to keep yourself informed, but also to bring solutions if necessary
  3. This follow-up will give your collaborator the feeling that he/she is supported and supervised
  4. In order to avoid untimely and useless meetings, organize these feedbacks in the form of questionnaires (via Typeform, for example) which will be sent to him periodically in an automatic way.
  5. Don't hesitate to communicate to your collaborator that a face-to-face meeting is always possible in case of big problems that require a more in-depth discussion

9. Step 9 ✔️: Take stock at the end of the mission

  1. When the tasks have been completed and the objectives achieved, take the time to debrief your collaborator
  2. It is important to ensure the satisfaction of both parties and to prepare the next mission
  3. Don't forget that taking stock is a mutual exchange of the positive and the negative
  4. The importance is placed on the "mutually" because it allows us to evolve on our side the way we delegate thanks to constructive negative criticism

10. Step #10 💪 Identify areas for improvement.

  1. As we have seen, effective delegation requires an investment from both parties
  2. It is therefore preferable to consider it in the long term
  3. That's why every new experience should be an opportunity to learn and improve
  4. Upon completion of the work, ensure that the team member concerned is congratulated

6. 15 questions to ask yourself to delegate work effectively

  • 👉 Question #1: What work will I delegate?
  • 👉 Question #2: Does anyone else have the skills to do this job?
  • 👉 Question #3: Would this job give an employee the opportunity to grow in skills?
  • 👉 Question #4: If I delegate, what else would I do instead?
  • 👉 Question #5: Will this work be recurring in the future?
  • 👉 Question #6: How will it be done?
  • 👉 Question #7: Do I have time to delegate effectively, including training the other person, answering their questions, and checking their work?
  • 👉 Question #8: Does this work require me to personally take it on (high value added, critical to the business, etc.)?
  • 👉 Question #9: What are the expected outcomes?
  • 👉 Question #10: What will be the rules to follow?
  • 👉 Question #11: How will I keep track of my employees' work flow?
  • 👉 Question #12: How do I plan to do the balance sheet?
  • 👉 Question #13: How do I plan to identify areas for improvement?
  • 👉 Question #14: Would failure of this work hurt the success of the project?
  • 👉 Question #15: Is there time to redo it if necessary?

7. Our 9 tips to delegate serenely

  • ✨ Tip #1: Identify the work you want to delegate.
  • ✨ Tip #2: Try to let go by starting with tasks that are very easy to delegate
  • ✨ Tip #3: Clarify your priorities and the tasks that will move your business forward.
  • ✨ Tip #4: Determine the strengths and weaknesses of each of your employees.
  • ✨ Tip #5: Explain the job very specifically and show your availability
  • ✨ Tip #6: Invest time and/or money in training your employees
  • ✨ Tip #7: Focus on the results that delegating brings you
  • ✨ Tip #8: Trust your employees, but always check in! You're still in charge
  • ✨ Tip #9: Encourage and congratulate your staff when the work is done.

To conclude,

You now know the importance of delegating work and you can now use the complete guide based on Elon Musk's 6 rules of productivity

The process that Elon and we now have in place to delegate work effectively has no secrets for you.

And my last Tip for today 👉 For any good relationship, the priority is communication. Without good communication between the two parties, there can be no collaboration. Delegating is not an easy thing to do, it requires putting in place a whole series of elements that will make this collaboration work or not. Also make sure you have regular feedbacks to redirect the work if needed and adapt the work according to your expectations and your collaborator.

You now have all the keys to work on yourself and put several elements in place so that the collaboration is a real success for both you and your collaborator.

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