Whether you're a full-time entrepreneur or a part-time employee, there's one question that obsesses us all: how to optimize your days? What reflexes should you adopt to improve your daily note-taking? What are the habits that will make us forget nothing, that will make us better people and above all that will make us happier and more fulfilled (a whole program)?

Obviously, there are thousands of techniques, but one of them has aroused my curiosity and I can't wait to share it with you.

So, shall we go?

Contents

0:00 Intro

0:19 How to boost our productivity with David Allen's GTD technique.

0:33 What is David Allen's GTD method?

2:12 The method is based on the following 5 principles

2:43 What are the advantages of using the GTD method?

2:47 Managing distractions effectively

3:01 Keep track of your commitments and ideas to free your mind

3:24 Prioritize tasks to identify which are feasible and which are not,

3:39 Help you regain control so you can focus on the right tasks at the right time.

4:00 ☝️ Be careful though, you have to keep in mind that: to get the most out of the GTD method, you will need discipline and you will have to keep following the 5 Key Principles in the long run.

4:24 Capture "Collecting tasks, projects and ideas

5:16 Clarify "Distinguish between quick tasks and actionable tasks in the future".

6:57 Organize "Schedule the task for a specific time"

8:15 Reflection "Taking time to observe accomplishment and future tasks"

9:32 Go to Action "Execute tasks

Video

On today's topic, let's discover how to boost our productivity with David Allen's GTD method.

Without going into an in-depth physical study of the brain, did you know that our brains are designed to create new ideas, but not to retain them?

For example, have you ever wanted to do something, like wish a close friend a happy birthday, but didn't have the opportunity to do it all day?

This is the first thing you wanted to do when you sat down at your desk... But then, what's the problem?

Well, if this happens to you too, check out the following.

What is David Allen's GTD method?

The GTD method, also known as the "Getting Things Done" method, is a time management and productivity system introduced by David Allen in 2001.

The method is based on the following 5 principles that we will see together in detail:

1. Capture
2. Clarify
3. Reflection
4. Organize
5. Taking Action

Why am I telling you about this? Because the GTD method is useful for :

1. To manage your projects and clients from A to Z
2. To manage your own schedule and goals
3. To develop a new passion, skill

What are the advantages of using the GTD method?

1. Manage distractions effectively
2. Keep track of your commitments and ideas to free your mind
3. Prioritize tasks to identify those that are feasible and those that are not,
4. Help you regain control so you can focus on the right tasks at the right time.

☝️ Be careful though, you have to keep in mind that: to get the most out of the GTD method, you will need discipline and you will have to keep following the 5 Key Principles in the long run.

The 5 Key Principles of its Productivity according to the GTD method

Capture "Collect tasks, projects and ideas".

The Principle: Collect tasks, projects and ideas

The Objective: The objective is to note the elements of concern in order to free ourselves from them. The inbox of the GTD method fulfills this role.

Tools: Post-its, notebooks, agendas,...

My list of tools: 40+ Must-Have Tools to Boost Your Productivity

TIP - The best ideas come when I'm in the shower, which is why I bought a note board for divers hanging in the shower."

Clarify "Distinguish between quick tasks and actionable tasks in the future".

The Principle: process ideas to implement actions,

The Goal: Determine if it is "actionable", in other words, can you associate a specific action with it? So ask yourself this question: Is this a priority?

❌ If the answer is no:delete it: take no future action, postpone it: perform this task on a day when it is possible, archive it: file the task for future reference in a specific folder or with a reminder in your calendar.

✅ If the answer is yes:is there an action?
Are you responsible for it? Can you complete this task in less than 2 minutes? If you answered YES to all of these questions, you must complete this task immediately. If the task will take longer than 2 minutes, you will have to start organizing it in your schedule.

Organize "Schedule the task for a specific time".

The Principle: organize tasks into measurable action plans,

The Objective: If the task is not assigned to you: delegate it.

If you identify more than one action, turn it into a project. Depending on its priority: Put it in the "pending" folder, Create a schedule with an action list

If there is no action in the short term, file it for later

Reflection "Taking time to observe the accomplishment and future tasks"

The Principle: Follow and adjust,

The Goal: Some tasks are scheduled, others are now completed, and new tasks have appeared on your list.

It is important to check in regularly: every day, once a week, at the beginning or end of the week... it depends on each person.

Why take stock of actions? To re-evaluate the task list, to prioritize tasks and set new deadlines, to deal with ongoing and urgent tasks, but also to check if your organization system is clear, complete and up to date.

Go to the "Execute Tasks" Action

The Principle: Execute and complete tasks.

The Goal: Your tasks are prioritized and planned: now it's time to act!

It's time to get those tasks done on your schedule. Always keep an eye on your to-do list so that you know which tasks to complete based on the time and energy you have available.

Thank you, I really hope you liked the topic, and if you did, don't forget to leave a comment and share this article with someone close to you who could try the method with you.

See you in the next article, ciao.